10 February 2022 · 4 min read

Staying on Track: Elevate Your Matter Monitoring Progress With Automated Email Alerts

In today’s legal landscape, clients want firms to be more transparent and flexible when it comes to matter budgeting. 80% of clients say it’s a significant factor in choosing a firm – and not just finding the best deal.
Firms can do this by monitoring matter progress and setting up email alerts to track how different elements of the matter affect the overall outcome and whether certain KPIs are on target.
Implementing a new solution that enables firms to monitor matter progress grants visibility on key challenges before they become a problem, ultimately ensuring matters are coming in at the agreed-upon budget.
Read on to find out how you can always stay on top of your matter monitoring and improve efficiency with modern technology solutions.

Email Notifications

Monitoring your matters and setting email alerts on critical KPIs is essential for firms to meet client needs.
Monitoring matter progress allows firms to have true visibility into the legal operations, spending, and matter progress. This enables firms to meet deadlines, streamline their workflow and set out predictability and control over matter budgets.
As firms strive to gain a granular understanding of their matter progress and adjustments needed, tracking and email alerts have become a crucial step since data is often spread across multiple systems. This becomes more challenging as many of the current tracking and report generation methods are done manually, which means that budget implications can either go unnoticed or are addressed way too late.
With automated email alerts, firms can ensure that when something in their matter budget shifts from the intended plan, they can catch it and take measures before it causes any irreversible effects. For instance, firms can set escalation alerts that monitor associate hours to alert the needed parties as they get closer to the budgeted amount.

Automation, the Power Engine of Efficiency and Accuracy

Email alerts aim to keep track of your matters and get the necessary information quickly, reliably, and instantaneously. Lawyers work on hundreds of matters, which means sending out notifications manually or going in and checking each matter themselves is time and resource-consuming. A manual process ultimately affects staff efficiency and can significantly increase billable hours.
To address the monitoring and notification challenges, firms should look for a solution that makes it easy to stay informed on matter progress and allows them to have the necessary information at their fingertips and in real-time.
Having a solution that enables monitoring of several KPIs such as billed, billable, entered, collected, write-downs, etc., is crucial to having true visibility into the legal operations, spending, and matter progress. Ultimately, this will help firms meet deadlines, streamline their workflows, and have predictability and control over matter budgets.
But, being constantly informed on matter progress is not only about getting a granular view, it’s also about receiving the information when it counts. Sending emails manually can result in inefficiencies and unintentionally missing out on certain KPIs. With automated email alerts, staff members don’t have to manually check on certain KPIs nor send out notifications across thousands of matters.
Automation also improves monitoring as it offers partners, legal project managers (LPMs), and pricing teams the flexibility to customize email alerts to their preferences and monitor any KPIs, including standard rate, matter rate, WIP, billed, write-off, billable, collected, expenses, costs, hours, amounts, and more. Not only that, through automated email alerts, staff will be constantly informed, hence, be able to determine beforehand when a matter is getting close to a budget and take any required measures.
Around 50% of CEOs have already turned to tech solutions to save costs and improve efficiency in matter management and monitoring. Solutions like Prosperoware Umbria are paving the way and helping law firms elevate their matter monitoring progress with extensive and flexible alerts and notification capabilities.

How Umbria Helps

Prosperoware Umbria is the financial matter management platform for law firms. It enables partners, legal project management (LPMs), and pricing departments to plan, alert, monitor, and report on matters, allowing firms to deliver matters within the scope and expected budget.
Umbria’s data-driven approach ensures that firms plan and deliver matters profitably, all while improving client value, transparency, and predictability.
Monitoring matter budgets with Umbria is simple. Partners, LPMs, and pricing departments can set up alerts on anything they can imagine. From WIP, billed, billable, recurring, escalation, and more, they can schedule automatic alerts and email notifications to stay on top of their matters.

Here are more ways of how Umbria can benefit your firm:

Flexible Planning: Plan matters accurately and in any way you want. Whether it’s hourly, by alternative fee arrangements, top-level budgeting, or break down by phase, task, activity, location/cost center, periodic, recurring amounts, and user named phases, to name a few. Utilize out-of-the-box templates and historical matters to create new plans. Plan ahead for multi-year matters with rate and cost increases and test different scenarios with What-If Analysis.
Monitoring & Alerting: Ensure matter stays within budget and time by setting up email alerts and notifications on anything from WIP, Billed, Billable, Collected, and Write-Offs. Schedule Threshold, Escalation, and Recurring Alerts with configurable templates.
Reporting & Dashboards: Tailor reports the way they best work for you through custom Widget-Dashboards. Mix and match widgets and visualizations such as grid, pie chart, stacked chart, etc. Choose from 300+ KPIs to report on or create your own. Export dashboards and reports via Excel, PDF, or PNG.
Decision Support Tools: Enable partners and pricing departments to make the best planning decisions by understanding multiple scenarios with What-If Analysis and Customizable KPIs. Forward forecast with simple discounts and alternative fee arrangements. View the impact of adjustments during the matter lifecycle with Write-Down and Burn Analysis.
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10 February 2022 · 4 min read

Staying on Track: Elevate Your Matter Monitoring Progress With Automated Email Alerts

In today’s legal landscape, clients want firms to be more transparent and flexible when it comes to matter budgeting. 80% of clients say it’s a significant factor in choosing a firm – and not just finding the best deal.
Firms can do this by monitoring matter progress and setting up email alerts to track how different elements of the matter affect the overall outcome and whether certain KPIs are on target.
Implementing a new solution that enables firms to monitor matter progress grants visibility on key challenges before they become a problem, ultimately ensuring matters are coming in at the agreed-upon budget.
Read on to find out how you can always stay on top of your matter monitoring and improve efficiency with modern technology solutions.

Email Notifications

Monitoring your matters and setting email alerts on critical KPIs is essential for firms to meet client needs.
Monitoring matter progress allows firms to have true visibility into the legal operations, spending, and matter progress. This enables firms to meet deadlines, streamline their workflow and set out predictability and control over matter budgets.
As firms strive to gain a granular understanding of their matter progress and adjustments needed, tracking and email alerts have become a crucial step since data is often spread across multiple systems. This becomes more challenging as many of the current tracking and report generation methods are done manually, which means that budget implications can either go unnoticed or are addressed way too late.
With automated email alerts, firms can ensure that when something in their matter budget shifts from the intended plan, they can catch it and take measures before it causes any irreversible effects. For instance, firms can set escalation alerts that monitor associate hours to alert the needed parties as they get closer to the budgeted amount.

Automation, the Power Engine of Efficiency and Accuracy

Email alerts aim to keep track of your matters and get the necessary information quickly, reliably, and instantaneously. Lawyers work on hundreds of matters, which means sending out notifications manually or going in and checking each matter themselves is time and resource-consuming. A manual process ultimately affects staff efficiency and can significantly increase billable hours.
To address the monitoring and notification challenges, firms should look for a solution that makes it easy to stay informed on matter progress and allows them to have the necessary information at their fingertips and in real-time.
Having a solution that enables monitoring of several KPIs such as billed, billable, entered, collected, write-downs, etc., is crucial to having true visibility into the legal operations, spending, and matter progress. Ultimately, this will help firms meet deadlines, streamline their workflows, and have predictability and control over matter budgets.
But, being constantly informed on matter progress is not only about getting a granular view, it’s also about receiving the information when it counts. Sending emails manually can result in inefficiencies and unintentionally missing out on certain KPIs. With automated email alerts, staff members don’t have to manually check on certain KPIs nor send out notifications across thousands of matters.
Automation also improves monitoring as it offers partners, legal project managers (LPMs), and pricing teams the flexibility to customize email alerts to their preferences and monitor any KPIs, including standard rate, matter rate, WIP, billed, write-off, billable, collected, expenses, costs, hours, amounts, and more. Not only that, through automated email alerts, staff will be constantly informed, hence, be able to determine beforehand when a matter is getting close to a budget and take any required measures.
Around 50% of CEOs have already turned to tech solutions to save costs and improve efficiency in matter management and monitoring. Solutions like Prosperoware Umbria are paving the way and helping law firms elevate their matter monitoring progress with extensive and flexible alerts and notification capabilities.

How Umbria Helps

Prosperoware Umbria is the financial matter management platform for law firms. It enables partners, legal project management (LPMs), and pricing departments to plan, alert, monitor, and report on matters, allowing firms to deliver matters within the scope and expected budget.
Umbria’s data-driven approach ensures that firms plan and deliver matters profitably, all while improving client value, transparency, and predictability.
Monitoring matter budgets with Umbria is simple. Partners, LPMs, and pricing departments can set up alerts on anything they can imagine. From WIP, billed, billable, recurring, escalation, and more, they can schedule automatic alerts and email notifications to stay on top of their matters.

Here are more ways of how Umbria can benefit your firm:

Flexible Planning: Plan matters accurately and in any way you want. Whether it’s hourly, by alternative fee arrangements, top-level budgeting, or break down by phase, task, activity, location/cost center, periodic, recurring amounts, and user named phases, to name a few. Utilize out-of-the-box templates and historical matters to create new plans. Plan ahead for multi-year matters with rate and cost increases and test different scenarios with What-If Analysis.
Monitoring & Alerting: Ensure matter stays within budget and time by setting up email alerts and notifications on anything from WIP, Billed, Billable, Collected, and Write-Offs. Schedule Threshold, Escalation, and Recurring Alerts with configurable templates.
Reporting & Dashboards: Tailor reports the way they best work for you through custom Widget-Dashboards. Mix and match widgets and visualizations such as grid, pie chart, stacked chart, etc. Choose from 300+ KPIs to report on or create your own. Export dashboards and reports via Excel, PDF, or PNG.
Decision Support Tools: Enable partners and pricing departments to make the best planning decisions by understanding multiple scenarios with What-If Analysis and Customizable KPIs. Forward forecast with simple discounts and alternative fee arrangements. View the impact of adjustments during the matter lifecycle with Write-Down and Burn Analysis.
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